Apprenticeship hosting service

All the benefits of apprenticeships for your business, but taking the HR, payroll, mentoring and training liaison off your hands.

Call 020 3141 7350 to find out more.

Are you a forward-thinking business looking for ways to attract the next generation of talent?
Is all the knowledge and experience invested in a few individuals with no up-and-coming team members ready to pick up the baton?
Do you want to offer training and development for the people you already employ but don’t know where to start?
If you answer yes to any of these questions, the EDA Apprenticeship Service can help.

In the warehouse

Our partner experts, EDA Apprenticeships Plus with whom we have worked since 2011, offer a bespoke apprenticeship service for you, our members and affiliates.

The service can be tailored to your business needs, but one of the most popular is the hosting option. Scroll down for our step-by-step guide.

The hosting service means EDA Apprenticeships Plus employs your apprentice on your behalf and you host them in your business. Their service covers:

  • Full recruitment campaign including advertising, shortlisting, and pre-screening ( if you wish)
  • Induction
  • HR and contract of employment
  • Performance reviews at months 1, 3 and 9
  • Performance management
  • Payroll
  • Mentoring support for you and your apprentice
  • Training provider liaison

You’ll find more details below, but we are also at the end of the phone to answer your questions: 020 3141 7350.

Talented, motivated, eager to learn: apprenticeship facts to help you plan

Apprentices can be some of the most dedicated workers, bringing fresh perspectives and new skill sets.

The phrase “grow your own” is often applied to apprentices, giving businesses like yours a crucial pipeline of loyal talent, keen to get on.

Below are some facts and figures for you to think about which may prompt your first conversation with us.

  • Upskilling
    • it’s a real job
    • with an assessment and skills development programme
  • Attracting and nurturing talent
    • introduces motivated individuals to your team
    • or for training the people you already have
  • No upper age limit
    • the minimum age is 16 but no upper age cap
    • so not just for school leavers
  • Delivers training in hundreds of job roles
    • from Accountant to Supply Chain Leadership Professional (degree level)
  • Trade Supplier Apprenticeship Standard Level 2
    • created by wholesalers for wholesalers
    • led by the EDA
    • available to any business in England
  • Ready to be shaped
    • they may not have worked anywhere else
    • but that means no bad habits either
    • you will need to support and mentor your apprentice
  • Not a “try before you buy” option
    • they have a contract of employment
    • ideally, you’ll want to offer a permanent role at the end of their apprenticeship training
  • Helping you budget
    • salary varies according to location
    • as a guide for a 40 hour week you should expect to pay:
      • Age 16 – 17: £185 a week or £4.62 an hour
      • Age 18+: £235 a week or £5.88 an hour
      • Expected to drive as part of the role: £250 a week or £6.25 an hour
    • EDA Apprenticeships Plus charge a 10 per cent management fee on the monthly salary.
  • Incentives for SMEs
    • cost of training an apprentice is 95 per cent funded by government
    • Trade Supplier Apprenticeship Standard is packed with £4,000-worth of  added value training
    • you pay just 5 per cent of that training fee
    • that’s £200 for £4,000 worth of training
  • Ask about cash incentives
    • £1,000 cash for taking on a 16 – 18 year old
    • applies in England only

Hosting service step-by-step

Step 1: Register your interest with the EDA head office on 020 3141 7350 or by email.

The EDA team can answer your initial questions and take more details of the role you’d like to fill. The EDA will arrange for one of the Apprenticeship Account Managers from our external experts, EDA Apprenticeships Plus, to call you to find out more.

Step 2: Taking your brief

An EDA Apprenticeships Plus team will contact you to discuss your opportunity in detail:

  • the role
  • the person spec
  • the apprenticeship standard or framework that’s the best match for the job role
  • the options are different in England, Scotland, Wales and Northern Ireland

If you’re a wholesaler, think about  Trade Supplier Level 2 Apprenticeship Standard

  • launched April 2018
  • England only
  • now most popular choice for EDA members

Step 3: Recruitment campaign

Allow at least 4 – 6 weeks for:

  • advertising your role
  • receiving and reviewing applications
  • shortlisting candidates

In England all opportunities are advertised online at the Find an apprenticeship website, run by the National Apprenticeship Service, for a minimum of two weeks.

Step 4: Shortlisting and interviewing

  • Shortlisted candidates emailed to you
  • Option: Your Account Manager also offers provisional telephone interviews
  • Act fast! Good candidates get snapped up
  • Can you combine first and second interviews in one day?

Step 5: You’ve found your apprentice: contracts and payments

  • EDA Apprenticeships Plus employs them on a 15 month contract
  • You host the apprentice in your business
    • 40 hours a week
      • the legal maximum for an apprentice age 16 – 17
      • apprentices age 18+ can do extra hours but must be paid on top of basic salary
    • Monday to Friday 8am – 5pm with one hour for lunch
    • 20 days paid holiday, plus all Bank Holidays
    • Sick days are not payable to apprentices unless signed off by a Doctor, and then Statutory Sick Pay (SSP) is applicable
    • 3 month probation, with reviews at month 1, 3 and 9 carried out by your Account Manager
  • You will be invoiced monthly for
    • your apprentice’s salary plus
    • a management fee of 10% of that salary to cover the hosting service
    • you will receive two invoices in the first month, but no invoice in the final month.

Step 6: Training your apprentice and training provider negotiations

  • EDA Apprenticeships Plus has a roster of approved training providers
  • Only top performers make the grade – Ofsted Good or Outstanding

Your training provider will:

  1. Contact you to arrange an induction
    • usually one month after your apprentice has started work. Giving them time to settle in.
  2. At the induction the Assessor/Tutor will
    • visit your business to meet you and your apprentice
    • explain the training and qualification process
    • as the apprentice’s manager, please don’t miss this crucial meeting
  3. The Assessor/Tutor will:
    • visit your business every 4 – 6 weeks to work with your apprentice
    • meet you after each visit to discuss progress and answer any questions
Need to cancel a planned appointment by the Assessor/Tutor?
  • we know you are running a business
  • contact your Account Manager as soon as you can
  • we will work with you to reschedule

Step 7: On-going service covering HR management, payroll, and extended mentoring support

Your Account Manager is your key point of contact at every stage of the 15 month contract. They will:

  • conduct performance reviews with your apprentice at months 1, 3 and 9
  • maintain an HR file
  • offer continued support you and your apprentice
  • liaise with your training provider
  • work with you to address any performance issues
  • implement any disciplinary procedure that may be necessary
What if your apprentice is just not working out?
  • it may be possible to terminate the contract but this has to be done within the first month
  • after this, your apprentice must:
    • be given two written warnings. Your Account Manager will do this.
    • be given time to improve before their contract can be terminated.

Your apprentice has qualified, what next?

  • offer your apprentice a permanent role in your business
  • with the same rights as your existing staff

OR

  • carry on with the hosting service, with your apprentice continuing their studies at a higher level
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